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August 27, 2002
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August 27, 2002
Attending: Nancy Amstrong, Russell Church, Anne Fausto-Sterling, Richard Fishman, Peter Gromet, John Savage, Rajiv Vohra, and Michael White.
0. The meeting opened at 2:10pm and concluded at 3:55pm. It was followed by a meeting with the Provost from 4 to 5pm.
1. We approved the minutes of our meeting of July 24 after fixing an error in the title of the TPA. It is the Tenure, Promotion and Appointments Committee.
2. Planning the next stage in our work
1. Peter Gromet will prepare first drafts of charges for our new
committees. These will appear in
Part 1, Membership, Meetings, & Committees
Section 1, Membership and Meetings
Section 2, Committees: Faculty Members Elected by the Faculty
I. Types of Committees
II. General Rules for Faculty Committees
2. Nancy Armstrong will make recommendations on changes needed in
Part 1, Membership, Meetings, & Committees
Section 2, Committees: Faculty Members Elected by the Faculty
III. Standing Committees
Section 3, Other Comms. Fac. Members Not Elected by the Faculty
3. John Savage will read and make recommendations on the remaining
sections, namely,
Part 2, Academic Programs
Part 3, Rules Governing Academic Programs
Part 4, Faculty Resolutions, Policies & Procedures
Part 5, Corporation and Administration Policies
Part 6, Appendices
3. Charge for a new Faculty Executive Executive Committee
The following is a draft of a new Faculty Executive Committee.
=============================Draft=================================
Faculty Executive Committee (FEC)
-----------------------------------
o Responsibilities
* Nominations of faculty members to other committees
* Oversight of Faculty business
- Investigation of matters of concern to the Faculty that
are not under the purview of other Faculty committees
- Sets the agenda for Faculty meetings in consultation
with the President, the Secretary of the Faculty, and
other interested parties
- Receives, reviews and forwards annual reports of Faculty
committees to the Faculty
- Authorized to call Special Faculty Meetings and Faculty
Forums
* Authority to act for the Faculty in emergencies provided that it
keeps the Faculty informed of such actions and brings them to the
Faculty for approval as soon as possible
* Regular consultation with the Corporation
* Regular consultation with undergraduate and graduate student
groups
* Appointment of subcommittees
* Review of Faculty governance once per decade
o Membership
* Nine faculty members. The committee will have three officers, a
Chair, Vice Chair and Past Chair. Current rules for election will
be used except that the method of electing officers will be decided
later.
o Reporting
* Annual written reports to the Faculty
===================================================================
We will make recommendations concerning a method of election of Faculty
Officers, namely, the Chair, Vice Chair and Past Chair of the Faculty
Executive Committee.
4. Nomination of Candidates for the FEC
Since we recommend that FEC handle nominations for Faculty committees, we
need another mechanism to make nominations for the FEC. We recommend the
creation of the following ad hoc committee for this purpose.
=============================Draft=================================
Ad Hoc Nominations Committee for the Faculty Executive Committee
-----------------------------------
o Responsibilities
* Preparation of annual slates of faculty candidates for the
Faculty Executive Committee.
* Supervision of election by mail ballot of committee members.
o Membership and Chair
* Committee members will be the faculty members in their last year of
service on the APC, TPA, FPC, and UCC. The Chair of the FPC will
chair the committee.
o Reporting
* Annual report to the Faculty
===================================================================
5. Administrative Advisory Boards
We agreed that the Faculty Rules and Regulations should have a section
containing a generic description of administrative advisory boards. These
boards will be convened by and will advise a key administrator as well
as report annually to the Faculty.
Chair: Relevant Administrator
Vice Chair: Faculty member
Membership: A minimum of four faculty members representative
of distribution of faculty members by division
and rank. Two-year terms. Appointment of faculty by
administrator upon the recommendation of FEC.
Responsibility: Advise administrators on resources and priorities.
Annual report by Chair & Vice Chair to FEC/Faculty.
Authority to create subcommittees.
The following list of administrative advisory boards was prepared jointly
by the Chair and Vice Chair of the Task Force and Russell Carey, Secretary
of the Corporation. The Task Force endorses the creation of these boards,
a recommendation which the Provost later accepted. We expect the Medical
School to be included in this list later.
Name Relevant Administrator ==================================================================== Benefits VP Administration Campus Planning & Resources VP Administration/VP Planning College Dean of the College Computing VP Computing and Information Services Graduate Studies Dean of the Graduate School Library University Librarian Research VP ResearchSubcommittees of these boards will assume responsibility for some activities now assigned to Faculty committees. For example, the College Advisory Board could form subcommittees on Athletics, RUE Policy and Administration, Commencement Speakers, Prizes and Premiums, etc.
6. Change in Chair of the University Curriculum Committee
We agreed to make the chair of the UCC be a faculty member instead of
having it be chaired jointly by the Deans of the College and Graduate
School. We also agreed that the Registrar should serve on an Executive
Committee. Draft language reflecting these changes is shown below.
=============================DRAFT=================================
University Curriculum Committee (UCC)
-------------------------------------
...
o Chair and Support
* The Faculty Vice Chair shall be elected from among the faculty
members in their second year of service on the Committee and will
become Chair during his/her third year on the Committee. The Deans
of the College and Graduate School shall also serve as Vice Chairs.
The Executive Committee shall consist of the the Chair, the Vice
Chairs, the Registrar, one undergraduate and one graduate student.
* An office, staff and budget.
o Executive Committee
* Chair and the Vice Chairs, the Registrar, one undergraduate and one
graduate student.
===================================================================
7. Changes in membership and chair of FPC
=============================DRAFT=================================
Faculty Personnel Committee (FPC)
---------------------------------
...
o Membership
* Deans of the Faculty and Biology and Medicine (non-voting) and
six faculty members elected by the Faculty representative of the
distribution of faculty members by division and rank. Faculty
members will serve staggered three-year terms.
* Faculty members should be representative of diversity in the
Faculty.
o Chair and Support
* The Vice Chair shall be elected from among the faculty members
in their second year of service on the Committee. The Vice
chair shall become Chair during his/her third year on the
Committee.
...
===================================================================
8. Medical School Governance Issues
To prepare for our discussions with the Dean of Biology and Medicine we
engaged in a brief discussion of committees that affect the Medical
School as well as the relationship between faculty in the Program in
Biology to other campus-based faculty. When we met later with the Provost
he explained that the organization of the Medical School will be reviewed
this fall. For this reason recommendations concerning faculty committees
related to the Medical School will postponed until this review is complete.
Submitted by
John E. Savage