SUMMARY
This motion will create a new committee, the Academic Priorities Committee (APC), a new elected faculty committee. Its functions will replace those of the Faculty Committee on Educational Legislation, which would cease to exist if this motion is passed. The new APC will also replace the Academic Council and the Academic Priorities Subcommittee, administrative committees that have no constitution in the Faculty Rules. Part 2 of this motion provides for the election of members to this new committee and allows the current ad hoc Academic Priorities Committee to serve as the APC until the new committee takes office on July 1, 2003.
RATIONALE:
The Academic Priorities Committee is a new standing
committee of the faculty, proposed by the Task Force on Faculty Governance and
recommended by the Faculty Executive Committees. It replaces, in effect, the
administrative committee known as the Academic Council and the Council for the
Curriculum of the Faculty known as the Faculty Committee on Educational
Legislation. The Academic Priorities Committee advises the President on all
academic matters. Its responsibilities extend from the initial administrative
review of major academic proposals through the continued monitoring of all
academic programs. The Academic
Priorities Committee recommends to the Faculty for its approval all new
departments and degree programs approved by the APC, makes budgetary
recommendations to the proposed University Resources Committee, and makes
general recommendations on academic policy to the President. This Motion is
presented to create the Academic Priorities Committee and insert it in the
proper place in the Faculty Rules & Regulations.
MOTION
Part 1.
Motion to amend the Faculty Rules, effective immediately, for the
purpose of establishing the Academic Priorities Committee, a standing committee
of the Faculty, by removing the charge of the Faculty
Committee on Educational Legislation, found in the Faculty Rules and
Regulations as Part I, Section 2, IV, C and all other references thereto, and
inserting in the Faculty Rules and Regulations as Part I, Section 2 the
following charge for the Academic Priorities Committee:
A. Academic Priorities Committee (APC)
2.
Charge
The Academic
Priorities Committee is responsible for making recommendations to the President
concerning the general direction of academic programs.
a.
To make recommendations on the strategic allocations of academic resources
for operational, instructional and research purposes.
b. To review all
major academic budgetary proposals prepared for submission to the University
Resources committee.
c.
To review proposals to establish and/or renew departments,
centers, programs, and institutes and make recommendations thereon for approval
by the Faculty.
d. To supervise
external reviews of and changes in the status of academic units and make
recommendations thereon.
e.
To receive reports on appointments to named chairs and review
policies for making such appointments.
f.
To review proposals for new university-level joint efforts with
other institutions and make recommendations thereon to the President.
g. It may itself
also initiate proposals for the development of academic programs.
h. To review policies
on student admissions and aid that shape the composition of the University.
3.
Membership
The membership
of the Academic Priorities Committee shall consist of the Provost, the Dean of
the Faculty, the Dean of Biology and Medicine, the Dean of the College, the
Dean of the Graduate School, and the Vice President for Research and six
tenured faculty members or senior lecturers of broad experience and scholarly
distinction who are expected to serve the general interests of the University. Faculty members will serve staggered
three-year terms. Chairs of
academic divisions and departments are not eligible for service on the
Committee. The Provost shall serve as Chair. The
Vice-Chair shall be a faculty member chosen by the Committee.
4.
Method of
Election
Each year a
ballot will be prepared with two positions with two faculty members per
position. Candidates for each slate are to be chosen by the Faculty Executive
Committee in consultation with the Provost after seeking nominations from the
voting faculty. Candidates should be representative of the divisions of
knowledge in the University and diversity in the Faculty. The candidate on each
slate with the majority of the votes will serve on APC; the other candidate
will serve as an alternate in the event of a protracted absence of the
candidate with the majority of the votes.
5.
Operations
The Academic
Priorities Committee shall appoint such subcommittees as it sees fit for the
performance of its charge. Proposals
come to the committee in written form specified by the committee from clusters
of faculty, programs, centers, and departments.
Part 2
Motion to
constitute the Academic Priorities Committee immediately upon ratification of
this motion, and to direct the Faculty Executive Committee to conduct initial
elections for the Academic Priorities Committee during the current academic
year; two of the initial committee members to serve for one year, two for two
years and two for three years, all to assume office on July 1, 2003; current
members of the ad hoc Academic Priorities Committee, appointed by the Provost
to serve as ad hoc members of the committee until the new committee
members assume office.
Part 1 of this motion will create a new committee, the
University Resources Committee (URC), and simultaneously eliminate the Advisory
Committee on University Planning. Part
2 of the motion authorizes the election of the new committee and allows current
ACUP members to continue as ad hoc members of the new committee until
the new charge becomes effective on January 15, 2004.
RATIONALE:
The
University Resources Committee, a standing committee of the faculty proposed by
the Task Force on Faculty Governance and recommended by the Faculty Executive
Committee, replaces the current Advisory Committee on University Planning. The
University Resources Committee advises the President on all budgetary plans,
proposals and priorities, both current and future, affecting the University. It
is slightly smaller than ACUP, chaired ex officio by the Provost, with members
elected or (in the case of staff) appointed from slates chosen in consultation
with the Provost. It will meet in closed session with open forums and other
methods of communicating with the community about its deliberations. The charge
of the University Resources Council also specifies the Operation of the
Committee, details which are not contained in the charge of ACUP. This Motion
is presented to create the University Resources Committee and insert it in the
proper place in the Faculty Rules & Regulations, replacing the Advisory
Committee on University Planning.
MOTION
Part 1.
Motion to amend the Faculty Rules, effective immediately,
for the purpose of establishing the Universities Resources Committee, a
standing committee of the faculty, by replacing in the Faculty Rules and
Regulations all references and language pertaining to the Advisory Committee on
University Planning, contained in Part I, Section 2, III, C, with the
following:
B. University Resources Committee (URC)
1. Charge
a.
The
Committee shall serve to review, to analyze, and to offer recommendations to
the President on all budgetary plans, proposals, and priorities, both current
and future, affecting the University.
b.
The Committee shall be responsible for maintaining a level of awareness
of budgetary matters throughout the University that will encourage the
development of informed opinions and the articulation and discussion of issues.
c.
The Committee
shall review, analyze and make recommendations regarding the allocation of
University resources for the coming fiscal year and for long-range plans
developed by the administration or by other duly constituted committees.
d.
The Committee
will conduct its business in closed session.
The Committee will, however, host University-wide forums as necessary
and appropriate to allow the Committee to hear the concerns and priorities of
the University community.
e.
The Committee
shall, at appropriate points during the preparation of the University budget,
report in written form to the President its analysis and its policy recommendations
concerning the allocation of resources within the University.
2. Membership
There shall be six faculty members, five administrators as ex-officio members, four students and a staff member appointed by the Staff Advisory Committee in consultation with the Provost. The administrators include the Provost; Executive Vice President for Planning; Executive Vice President for Finance and Administration; the Dean of the Faculty; and the Dean of Biology and Medicine. The student members shall include two from The College and one each from the Graduate School and the Medical School.
The Provost is the Chair ex officio. The Vice Chair shall be a Faculty member in his/her second year of service on the Committee. Normally the Vice Chair shall be elected by the Committee at the start of the term of new members.
3. Term of Office
Faculty member terms shall be three years. Student member terms shall be two years.
Terms of office shall normally begin on January 15 following the election held in the preceding fall.
4. Method of Election
a. Each year a ballot will be prepared with two positions with two faculty members per position for election by mail ballot by the Faculty. Candidates for each slate are to be chosen by the Faculty Executive Committee in consultation with the Provost after seeking nominations from the voting faculty. The candidate on each slate with the majority of the votes will serve on URC; the other candidate will serve as an alternate, as appropriate. Candidates should be representative of the divisions of knowledge in the university and diversity in the Faculty. Upon the expiration of his or her term, a member shall not be eligible for reelection until one year has elapsed, except that those persons elected for terms of one year or less may be candidates to succeed themselves.
b. Chairs of academic divisions and departments, and faculty members holding appointments as administrative officers are not eligible for elected membership on the Committee. Members of the faculty elected to the Committee may not concurrently serve as members of the FEC.
c. Undergraduate Students. On or about November 15, the Undergraduate Council of Students shall hold a ballot election available to all full-time undergraduate students.
i. The ballot shall be prepared by the Undergraduate Council of Students with the approval of the Provost. The number of candidates shall be at least twice the number of open positions.
ii. The positions shall be designated for candidates available to serve a two-year term.
iii. The nominees receiving the greatest number of votes will be elected. In the event of a tie, a run-off election by ballot will be held to determine the winner.
iv. Students elected to the Committee may not concurrently serve as members of the Undergraduate Council of Students.
v. In the event of a vacancy, the remainder of the vacant term shall be filled by means of a ballot, prepared in the manner provided above. A vacancy that occurs within the final semester of the member’s term of office shall not be filled.
d. Graduate Students. On or about November 15 of the year in which a vacancy occurs, the Graduate Student Council shall hold a ballot election available to all full time graduate students.
i. The ballot will be prepared by the Graduate Student Council with the approval of the Provost. It shall contain the names of at least two full time graduate students, each of whom shall have completed not less than two semesters of graduate work at Brown.
ii. The candidate receiving a plurality will be elected. In the event of a tie vote, a run-off election by ballot will be held to determine the winner.
iii. Students elected to the Committee may not concurrently serve as members of the Graduate Student Council.
iv. In the event of a vacancy, a special election shall be held, in the manner prescribed above. The graduate student so elected shall serve until the second meeting following January 15.
e. Medical Students. On or about November 15 of the year in which a vacancy occurs, the Medical Student Council shall hold a ballot election available to all full time students in the School of Medicine.
i. The ballot will be prepared by the Medical Student Council with the approval of the Provost. It shall contain the names of at least two full time students in the School of Medicine each of whom shall have completed not less than two semesters in the School of Medicine at Brown.
ii. The candidate receiving a plurality will be elected. In the event of a tie vote, a run-off election by ballot will be held to determine the winner.
iii. Students elected to the Committee may not concurrently serve as members of the Medical Student Council.
iv. In the event of a vacancy, a special election shall be held, in the manner prescribed above. The Medical student so elected shall serve until the second meeting following January 15.
5. Operation of the Committee
The following outlines
proposed operations and schedule for the committee:
a. The
Committee will meet from September through May.
b.
The Committee’s
work will begin each academic year with an orientation on the short and
long-term budget picture for the University that will present the most significant
parameters affecting the University’s budget, important changes in the University’s
financial situation since the committee last met, and assumptions regarding
future budget variables (including tuition, indirect cost recovery rates,
Development projections, changes in projects costs, etc.)
c.
The Committee
will hear reports from senior administrative officers about the current
budgetary framework as well as short and long-term issues facing specific major
budgetary units. The Committee will
also hear recommendations from senior administrative officers about proposed
new initiatives in their respective areas of the operation and oversight.
d. The
Committee may form or appoint ad hoc subcommittees to further investigate specific
issues or proposals.
e. After
the presentations from the senior academic officers and after holding any necessary
University-wide forums, the Committee will engage in a series of deliberative
meetings about the University’s short and long-term budget priorities.
f. The committee will make an annual report to
the President of its recommendations on the University priorities, and other
reports as the Committee deems necessary.
Part 2
Motion to constitute the University
Resources Committee immediately upon ratification of this motion, and to direct
the Faculty Executive Committee to conduct initial elections for the University
Resources Committee during the fall semester of academic year 2003-2004; all to
assume office on January 15, 2004; current members of the Advisory Committee on
University Planning to serve as ad hoc members of the committee until
the new committee members assume office.
Motion
3
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SUMMARY
Part 1 of
this motion revises the description and constitution of the Committee on
Faculty Reappointments and Tenure (CONFRAT), renaming the committee the Tenure,
Promotions and Appointments Committee. Part 2 authorizes the election of
members for the newly constituted committee, and authorizes the continuation of
CONFRAT in its present form until the end of the current academic year.
RATIONALE:
The revision and renaming of the Committee on Faculty Reappointments and Tenure, proposed by the Task Force on
Faculty Governance and recommended by the Faculty Executive Committee, changes
the membership, voting rights, and chair of the committee. It also adds to its
mandate responsibility for approval of each academic unit’s written criteria
for contract renewal, promotion, and tenure. This has been an FEC
responsibility. Since TPA uses these criteria in its evaluation of cases,
assigning it to TPA empowers the committee to ensure that uniformly high
standards are applied. Finally, the charge to TPA specifically requires that
each committee member, with the exception of the Dean of the Faculty and the
Dean of Biology and Medicine, recuse themselves from cases involving faculty
members in an academic unit in which they hold an appointment. Aside from these
changes, the charge to TPA is the same as that given to CONFRAT.
The number of faculty members on TPA is
twelve, up from eight, and the committee chair is a faculty member. Currently the Dean of the
Faculty chairs CONFRAT. Under TPA each
member of the committee must be a full professor and "Committee members
shall be representative of the diversity of the Faculty." Currently,
CONFRAT's rules state "There shall be at least two women members and one
member of an underrepresented minority on the Committee. All faculty members of
the Committee shall be tenured."
The primary
reason for the increase in faculty members is to allow for greater divisional
representation and to ensure that mandatory recusals do not lead to inadequate
divisional representation. The reasons
for restriction to full professors is three-fold: to bring the greatest level
of experience and broad (extra-discipline) academic judgment to the committee's
work, to eliminate conflict-of-interest problems (e.g., when a promotion case
for a committee member or former member comes before the same committee members
with which he/she has sat in that role), and to minimize mandatory recusals for
promotions or appointment to full professor.
The four ex
officio administrative members of the committee who currently vote on CONFRAT
would be non-voting members of TPA. Today CONFRAT makes recommendations to the
Provost; TPA would continue to make recommendations to the Provost but would
also make them to the Dean of the Faculty and the Dean of Biology and Medicine,
as appropriate, who would then offer their own opinions on cases.
This Motion
is presented to create the Tenure, Promotions, and Appointments Committee and
insert it in the proper place in the Faculty Rules & Regulations.
MOTION
Part 1
Motion to amend the Faculty Rules, effective
July 1, 2003, for the purpose of revising and renaming the Committee on Faculty
Reappointments and Tenure, described in Part I, Section 2, VI, C of the Faculty
Rules and Regulations, with the following description of the Tenure,
Promotions, and Appointments Committee:
C. Tenure, Promotions, and Appointments Committee (TPA)
1. Charge
a. The Committee shall review and, where appropriate, approve each academic unit’s written criteria for contract renewal, promotion, and tenure. These shall be submitted for review every five years by academic units and shall be kept on file with the Dean of the Faculty.
b. The Committee will review recommendations concerning (1) the renewal of appointments of Instructors, Assistant Professors and Senior Lecturers, (2) the promotion to the ranks of Senior Lecturer, Associate and full Professor, and (3) the awarding of tenure to untenured faculty members in light of each academic unit’s written criteria for contract renewal, promotion, and tenure. The Committee will review recommendations of appointments to tenured positions or to the rank of Senior Lecturer. The Committee will transmit such recommendations to the Dean of the Faculty or the Dean of Biology and Medicine, as appropriate, as well as the Provost. After receiving recommendations from the Committee and the appropriate Dean the Provost will submit his or her recommendation to the President and the Corporation for final action. This applies to all appointments and promotions noted above, except for non-tenurable positions within the School of Medicine, which are reviewed by the Committee on Medical Faculty Appointments.
c. In its review the Committee shall give due weight to the statements and evidence gathered by the academic units sponsoring the recommendation, including all evidence submitted by the individual under review. The Committee may solicit additional evidence from within or without the sponsoring group. The Committee’s review shall include consideration of procedures, of the evaluations of professional qualifications, and of institutional needs. The procedural review shall also determine whether the decision was consistent with (1) the written University Affirmative Action Plan, (2) the academic unit’s written criteria for contract renewal, promotion, and tenure on file with the Dean of the Faculty, and (3) procedural regulations of the University.
d. The Committee shall, in its advisory capacity, either endorse the recommendation or make a recommendation of its own.
e. Recommendations for appointments, reappointments, and promotion of faculty members other than specifically described above shall be reported to the Committee. The Committee may review any of these it feels requires such review. In all cases, when a review is requested, the Committee shall undertake such a review. A review may be requested by the candidate concerned, the Provost, the President, or the Chair of the academic unit.
f. The Committee shall report on its deliberations annually to the Faculty and to the Faculty Affairs Committee.
2. Membership
The Committee shall have as non-voting members the Dean of the Faculty, the Dean of the Graduate School, the Dean of Biology and Medicine and the Dean of the College. The voting members will be twelve tenured faculty members of full professor rank active in research and teaching, three each from the Humanities, Social Sciences, Physical Sciences, and Life Sciences. The Vice Chair shall be elected from among the elected faculty in their second year of service on the Committee, and shall become Chair during his or her third year on the Committee. Committee members shall be representative of the diversity of the Faculty.
3. Method of Election
On about March 15, the Secretary of the Faculty shall send a mail ballot to all voting members of the Faculty.
a. The ballot shall be prepared by the Faculty Executive Committee (FEC) to ensure representation of the Humanities, Social Sciences, Physical Sciences, and Life Sciences. Candidates will be grouped into as many categories as there are vacancies.
b. Faculty members shall be elected to serve staggered three-year terms.
c. Upon expiration of his or her term, a member shall not be eligible for reelection until one year has elapsed, except that persons elected for terms of one year or less may be candidates to succeed themselves.
d. The nominee within each category receiving a plurality will be elected. In the event of a tie vote, a runoff election by mail ballot will be held to determine the winner.
e. Chairs of academic departments and divisions, as well as programs and centers authorized to make faculty appointments, are not eligible for membership on the Committee. Members of the Faculty elected to the Committee may not concurrently serve as members of the Academic Priorities Committee, Faculty Affairs Committee, Faculty Executive Committee, or University Resources Committee.
4. Operation
a. The Committee shall act only through the Chair of the Committee or, in his or her absence, the Vice Chair or his or her representative.
b. Upon receipt of a recommendation, be it positive or negative, regarding the renewal of appointment, promotion, or the award of tenure, the Committee shall inform the faculty member concerned that such a recommendation is under review. At the conclusion of this review, the Committee shall notify the individual and Chair concerned of the outcome and, upon request, the rationale for its decision.
c. Prior to the conclusion of its review, the Committee shall, upon request, permit the faculty member under review an opportunity to appear before the Committee and/or present materials he or she deems significant to this review.
d. The Committee shall keep minutes and the outcome of every review shall be recorded with the names of the voters and their votes; the minutes will contain the reasons for the Committee’s decision. These minutes shall be confidential.
e. Members of the Committee, with the exception of the Dean of the Faculty and the Dean of Biology and Medicine, must recuse themselves from cases involving faculty members in an academic unit in which they hold an appointment.
f. The Chair of the Committee shall present a summary report of the Committee’s activities at the first meeting of the faculty each academic year.
g. The committee shall establish its own procedures, consonant with its charge and the applicable rules of the Corporation and the Faculty, and make a written statement of these procedures available to every faculty member.
h. If the Committee finds reason to question the recommendation of the academic unit, it will ask the academic unit to make further explanations. In such a case the Committee may ask the academic unit to reconsider its recommendation.
i. At the conclusion of the
Committee's discussion, a vote will be taken on whether the Committee accepts
the recommendation before it. The record of the vote, the Committee's
recommendation, and all other documents in the Committee's possession, shall be
supplied to the Provost and to the Dean of the Faculty or the Dean of Biology
and Medicine, as appropriate. The Chair of the Committee shall inform the
department chair about the substance of the Committee’s recommendation to the
Provost and the Dean soon after the Committee has made its decision. The
department chair shall communicate this information promptly to the candidate,
though underscoring for the candidate that it is still not necessarily the
University's final decision. The Dean will convey his or her recommendation to
the Provost. The Provost, thereafter,
shall declare his or her acceptance or rejection of the vote, and, in the case
of rejection, provide the Committee with a written response. The Provost will
recommend action for the approval of the President and Corporation, if such is
called for by the decision.
j. As soon as the Provost’s decision is made, the Provost will notify the academic unit Chair or Director of that decision and of the reasons for it. This oral notification will be followed by a written confirmation of the decision and the reasons from the Dean of the Faculty to the academic unit Chair or Director. It is expected that the Chair or Director will notify the candidate informally as soon as possible.
k. (i) If the departmental recommendation was for promotion and/or tenure and if, after review by the Committee, the Provost approved it, notice shall be given to the faculty member that, subject to the approval of the President and the Brown Corporation, the promotion and/or tenure has been awarded. (ii). If the departmental recommendation was for promotion and/or tenure and if, after review by the Committee, the Provost’s decision is negative, notice shall be given to the faculty member that the promotion has been denied and/or that tenure has not been awarded.
l. The President, or in the President’s absence, his or her designee, shall grant to an academic unit Chair or Director, or a faculty member under review, if he or she is dissatisfied with the Committee’s recommendation and/or the Provost’s decision, an opportunity to discuss the recommendation with the President, or his or her designee, in person, or to present materials in writing.
Part 2
Motion to authorize the revision of the Committee on Faculty Reappointments and Tenure to take place upon ratification of this motion; the changes in membership, name and committee composition to take effect on July 1, 2003; the Faculty Executive Committee to be authorized to conduct elections for the reconstituted committee according to the procedures outlined in Section 3 above in the Spring semester, 2002-2003; the Faculty Executive Committee to be charged with regulating the election of new members and terms of service to allow for the balance of committee composition and the staggering of terms of service prescribed in Sections 2 and 3 above.
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Motion 4
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SUMMARY
Part 1 of this motion creates a new
umbrella committee, the University Curriculum Committee, to deal with
curricular concerns that are common to both graduate and undergraduate
curricula. Parts 2 and 3 of the motion revise the charges of the College
Curriculum Council and the Graduate Council. Part 4 authorizes constitution of
the new University Curriculum Committee and the implementation of the new
descriptions of the College Curriculum Council and the Graduate Council on
January 15, 2003.
RATIONALE:
The University Curriculum Committee is a new committee for the
curriculum, proposed by the Task Force on Faculty Governance and recommended by
the Faculty Executive Committee. The University Curriculum Committee is
responsible for handling curricular matters that have both a graduate and
undergraduate component as well as issues affecting the balance between the
undergraduate and graduate programs. The charges to the College Curriculum
Council and the Graduate Council are modified to require that matters of this
kind be referred to the UCC. Half of its eight members are from each council.
This Motion is presented to create the University Curriculum Committee and
insert it in the proper place in the Faculty Rules & Regulations.
The creation of the University Curriculum Committee as a new
committee for the curriculum, proposed by the Task Force on Faculty Governance
and recommended by the Faculty Executive Committee, requires several amendments
to the charge of the College Curriculum Council. The amendments, noted in
italics, specify which matters the CCC must refer to the University Curriculum
Council and the Academic Priorities Committee, add to the ex officio membership
the Associate Dean for Undergraduate Biology Education replacing the Dean of
the Graduate School, add an annual reporting to the faculty requirement, and
eliminate the requirement that chairs of subcommittees must be members of the
faculty. It also deletes from the membership the Dean of the Graduate School
and the Dean of the Faculty. This motion is presented to amend the charge of
the College Curriculum Council and insert it in the proper place in the Faculty
Rules & Regulations.
The creation of the University Curriculum Committee likewise
requires several amendments to the charge of the Graduate Council. The
additions shown in italics specify which matters the Graduate Council must
refer to the University Curriculum Council and the Academic Priorities
Committee, add to the ex officio membership the Associate Dean of Research in
the Division of Biology and Medicine. The amendments also remove from the
membership the Provost, the Dean of the Faculty, the Dean of the College, and
the Dean of Medicine & Biological Sciences. This Motion is presented to
amend the charge of the Graduate Council and insert it in the proper place in
the Faculty Rules & Regulations.
MOTION
Part 1
Motion to amend the Faculty Rules, effective
immediately, for the purpose of establishing the University Curriculum
Committee by inserting the following description into
the Faculty Rules and Regulations in Part I, Section 2:
D. University Curriculum Committee (UCC
1. Charge
The Faculty delegates certain of its powers with respect to Undergraduate and Graduate Education to the University Curriculum Committee. Its duties are:
a. To oversee all aspects of undergraduate and graduate degree programs and the development of criteria and standards for them.
b. To make recommendations to the Academic Priorities Committee and the Faculty concerning the changing curricular needs of Brown undergraduate and graduate students and the balance between the undergraduate and graduate programs.
c. To submit to the Faculty for approval proposed changes in degree programs, criteria and standards that have both undergraduate and graduate components.
d. To examine, evaluate and approve all educational offerings in the curriculum, including all courses offered for credit, that have both undergraduate and graduate components. Referrals of such offerings to the Committee will normally be made either by the College Curriculum Council or the Graduate Council.
e. To review curricular offerings with a view to coordinating them and avoiding needless duplications.
f. To create subcommittees as needed to do the work of the committee.
g. Convenes at least once per semester and reports annually in writing to the Faculty.
2. Membership
Deans of the College
and Graduate School, the Registrar and the Faculty Vice Chairs of the College
Curriculum Council (CCC) and the Graduate Council (GC), all serving ex officio,
and one faculty member from each council, one undergraduate member of CCC, and
one graduate student member of GC, each to be chosen by the respective
councils. The Chair shall be a faculty member chosen from among the Committee’s
elected members.
3. Organization
The Committee shall convene at least once per semester and report to the Faculty in writing at least once a year. In order to assist the UCC in its work, it is authorized to establish subcommittees.
Part 2
Motion
to amend the Faculty Rules, effective immediately, for the purpose of amending
the charge of the College Curriculum Council by
replacing the charge of the College Curriculum Council currently found in the
Faculty Rules and Regulations as Part I, Section 2 with the following:
E. College Curriculum Council (CCC
1. Charge
a. The College Curriculum Council shall review curricular offerings to ensure that academic standards and the goals of the undergraduate curriculum are properly met. When goals are not being met, the Council shall propose to the Faculty the means for doing so.
b. It shall review curricular offerings with a view to coordinating them and avoiding needless duplications.
c. The Council
shall have the power to examine, evaluate and approve all educational offerings
in the undergraduate curriculum, including all courses offered for credit, all
concentration programs, and all independent study programs. It shall refer
all educational offerings that come to it that have a significant graduate
component to the University Curriculum Committee (UCC).
d. It shall have jurisdiction over special educational programs such as the Internship Program, the Honors Program and Advising Programs.
e. It shall periodically conduct reviews of undergraduate educational programs of Departments, Centers, and Programs and shall make recommendations for changes to the academic units concerned and to the Administration. The Council may also make general recommendations for improvements in the undergraduate curriculum to the Administration and to the Departments, Centers, and Programs.
f. It shall refer to the UCC (which in turn will refer to the Academic Priorities Committee) all questions that require Faculty action pertaining to: (a) educational matters that affect all students in the University; (b) changes in the requirements of the Graduate School or of the School of Medicine that impinge on undergraduate education.
g. It
shall make annual reports to the UCC and the Faculty of its activities during
the preceding year.
2. Membership
There shall be eight faculty members; five students from the College; and five administrators, ex-officio members, including the Dean of the College, an Associate Dean named by the Dean of the College; an Associate Dean for Undergraduate Biology Education; and the Registrar.
3. Organization
The Dean of the College shall be the Chair of the Council; the Registrar shall serve as Secretary. The Vice Chair, who shall be elected annually by the entire Council from among the faculty members, shall preside in the absence of the Chair. An Executive Committee shall consist of the Chair, the Vice Chair, the Registrar, and one student elected annually by the entire Council. The Executive Committee shall call meetings and establish agenda, which, however, may be changed by majority vote of the Council at a meeting. The Council shall meet regularly at least once a month. Its meetings shall be open to the University community, but the Council may go into executive session when it sees fit.
In order to assist the Council in its work, the Council is authorized to establish subcommittees.
The Council shall delegate authority to the Registrar for administering the mechanics of the curriculum. The Registrar shall be responsible for informing the Council of the specific mechanisms he or she devises.
Part 3
Motion
to amend the Faculty Rules, effective immediately, by amending the charge to
the Graduate Council that appears in Part I, Section
2, IV of the Faculty Rules as follows:
F.
Graduate Council
1. Charge
The Faculty delegates certain of its powers with respect to Graduate Education to the Graduate Council. The duties of the Graduate Council are:
a. To set policy for the Graduate School subject to the approval of the Faculty and the Board of Fellows, such policy to include the conditions for admission to the Graduate School and the procedures for the award of graduate fellowships and scholarships;
b. To supervise degree requirements;
c. To approve new courses and other modifications of existing degree programs; and to approve and recommend to the Faculty new degree programs. It shall refer all educational offerings that come to it that have a significant undergraduate component to the University Curriculum Committee (UCC).
d. To review graduate programs periodically, but at least once every five years, in consultation with the departments; and
e. To make annual reports to the UCC and the Faculty of its activities during the preceding year.
f. It shall
refer to the UCC (which in turn will refer to the Academic Priorities
Committee) all questions that
require Faculty action pertaining to: (a) educational matters that affect all
students in the University; (b) changes in the requirements of the Graduate
School or of the School of
Medicine that impinge on
undergraduate education.
2. Membership
The Graduate Council shall consist of the Dean of the Graduate School, Chair; the Associate Dean of Research in the Division of Biology and Medicine; the University Librarian; the Associate Deans of the Graduate School, non-voting; all ex-officio; and eight other members of the Faculty and four graduate students chosen in the manners specified below.
Each department of the University shall select one member of its staff as its Representative for Graduate Work. These Representatives shall be available to furnish liaison between the department and the Graduate Council and to act as an advisory body on matters relating to graduate instruction.
3. Method of Election
The Faculty Executive Committee shall be responsible for nominating candidates for Council membership, at least one from each of the four divisions listed in Section 12,II. Council members shall not succeed themselves nor shall two consecutive terms be filled from any one Department.
The Graduate Student Council shall elect to the Graduate Council four graduate students, no two students to be from the same department. The term of a graduate student’s membership shall be one year, renewable at the Graduate Student Council’s pleasure for a second year. The Graduate Student Council shall also elect annually one student alternate member of the Graduate Council. The student alternate shall be a non-voting member, and shall replace a regular student member as a voting member only in the event of resignation in order to serve for the remainder of the term of office of the member who has resigned.
4. Organization
The Council shall annually elect a Vice Chair from among its elected faculty members; the Vice Chair shall preside in the absence of the Chair. The Chair shall appoint a Secretary from among the Associate Deans of the Graduate School. The Council shall meet regularly, at least once a month. Its meetings shall be open to the University community, but the Council may go into executive session when it sees fit.
5. Recommendation for Degrees
Candidates for graduate degrees shall be recommended to the Board of Fellows by the Faculty. An officer of instruction of professorial rank at Brown University may not be a candidate for an advanced degree.
Part 4.
Motion to constitute the University Curriculum Committee and the
above outlined changes to the College Curriculum Council and the Graduate
Council on January 15, 2003 upon ratification of this motion.
SUMMARY:
Part 1 of this
motion modifies the membership, reporting requirements, and chairmanship of the
Standing Committee on the Academic Code to make the committee more responsible
to the Faculty. Part 2 authorizes the immediate adoption of these changes.
RATIONALE:
The amendments to the Standing Committee on the Academic Code,
proposed by the Task Force on Faculty Governance and recommended by the Faculty
Executive Committee, are noted in italics. The amendments specify the method of
election of the faculty members of the committee and that the two members from
among the deans must be one each from the College and the Graduate School. The
amendments also add annual reporting requirements and specify that the chair of
the Committee must be a member of the faculty. This Motion is presented to
amend the charge of the Standing Committee on the Academic Code and insert it
in the proper place in the Faculty Rules & Regulations.
MOTION
Part 1
Motion to amend the Faculty Rules, effective immediately, for the purpose of amending the charge of the Standing Committee on the Academic Code by removing the charge of the Standing Committee on the Academic Code currently found in the Faculty Rules and Regulations as Part I, Section 3, II, A and inserting the following charge in Part I, Section 2 of the Faculty Rules and Regulations:
G. Standing Committee on the Academic Code
1. Charge
To hear cases involving charges of Academic Code violation, to determine guilt or innocence, and to determine penalty for the guilty.
2. Membership
Six faculty members nominated by the Faculty Executive Committee and elected by the Faculty to serve staggered three-year terms, and two deans, one each representing the College and the Graduate School.
3.
Reporting
The Committee reports annually in writing to the Faculty and
to the Dean of the College, Graduate School, or Biology and Medicine, as
appropriate, for administrative action.
4.
Chair and Staffing
Chaired by a faculty member. The Vice Chair is elected in his/her second year on the committee and becomes Chair in his/her third year. The committee is staffed by the office of the Dean of the College.
Part 2
Motion to authorize changes in the charge of the Standing Committee on the Academic Code immediately upon ratification of this motion.
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Motion 6
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SUMMARY
Part 1 of this motion creates a new committee, the Faculty Affairs
Committee, to represent the interests of the Faculty concerning compensation,
benefits and leaves, and policies and practices relating to diversity and
non-discrimination. This committee will absorb some or all of the
responsibilities of the following committees: the Status of Women Committee;
Lesbian, Gay, Bisexual and Transgender Affairs, Awards and Benefits; Minority
Faculty Recruitment; and the Affirmative Action Monitoring Committee. Part 2
creates a standing Faculty Diversity Subcommittee under the aegis of the
Faculty Affairs Committee. Part 3 allows for the constitution of the Faculty
Affairs Committee and the Faculty Diversity subcommittee on July 1, 2003, allowing
the current committees which they replace to continue their operations until
that date. The Faculty Executive Committee is provided with the authorization
to allow these replaced committees to continue operation beyond July 1, 2003
upon application of the committee members based on the existence of unfinished,
pressing business. It should be noted that some of the work of the replaced
committees has been assigned to the proposed Grievance Committee, and others to
new administrative bodies.
RATIONALE:
The Faculty Affairs Committee (FAC) is a new standing committee of
the Faculty, proposed by the Task Force on Faculty Governance and recommended
by the Faculty Executive Committee. The FAC will represent the Faculty on
issues that include compensation, benefits, leaves, diversity, and
non-discrimination. The FAC will supervise assessments of competitiveness of
faculty compensation (currently overseen administratively), and assume other
tasks currently assigned to Awards and Benefits Committee. In its role relating
to diversity and non-discrimination policies and practices, the FAC will assume
responsibility for work currently being done by the following committees: Affirmative Action Monitoring Committee (partial); Awards and Benefits
Committee (partial); Lesbian, Gay, Bisexual and Transgender Committee
(partial); Status of Women Committee; Committee on Minority Faculty Recruitment
(partial).
It is proposed that the Faculty Diversity Subcommittee (FDS) be a standing
committee of this committee. This motion is presented to create the Faculty
Affairs Committee and insert it in the proper place in the Faculty Rules &
Regulations.
The Faculty Diversity Subcommittee is a standing subcommittee of
the Faculty Affairs Committee, proposed by the Task Force on Faculty Governance
and recommended by the Faculty Executive Committees. It assumes responsibility
for work currently being done by the following committees: Affirmative Action Monitoring Committee (partial); Lesbian, Gay,
Bisexual and Transgender Committee (partial); Status of Women Committee; and
the Committee on Minority Faculty Recruitment (partial). This Motion is presented to create
the Faculty Diversity Subcommittee and insert it in the proper place in the
Faculty Rules & Regulations.
MOTION
Part 1
Motion to amend the Faculty
Rules, effective immediately, for the purpose of establishing the Faculty
Affairs Committee, a standing committee of the faculty, by inserting following charge into the Faculty Rules and Regulations as
Part I, Section 2:
H. Faculty Affairs Committee
1. Charge
The FAC shall represent the Faculty in personnel issues such as compensation, benefits, leaves, and diversity.
a. It shall supervise periodic professional assessment of the competitiveness of faculty salaries, benefits and leaves.
b. It shall recommend policy concerning faculty salary, benefits and leaves.
c. It shall assess the diversity of the Faculty by rank and department and shall advise on faculty retention, recruitment and advancement policies.
d. It shall assess, promote, and review University policies and practices relating to diversity and non-discrimination, as defined in the Corporation non-discrimination statement[1], in support of which it shall be provided reports on faculty hiring annually by the Office of Faculty Personnel.
e. It shall report its findings and recommendations to the Faculty and the Academic Priorities Committee (APC).
f. The Faculty Diversity Subcommittee (FDS) shall be a standing subcommittee of this committee.
2. Membership
There shall be six faculty members, and the Deans of the Faculty and Biology and Medicine and the senior administrator for diversity (non-voting).
a. The faculty members elected by the Faculty shall be representative of the distribution of faculty members by division, rank, and diversity, and serve staggered three-year terms.
b. The Vice Chair shall be elected from among the faculty members in their second year of service on the Committee. The Vice Chair shall become Chair during his/her third year on the Committee.
3. Method of Election
a. The Faculty Executive Committee will solicit nominations from the voting Faculty, and may add names to the list of nominees.
b. The Faculty Executive Committee shall place the candidates into as many categories as there are vacancies, in such a fashion as to insure reasonable balance and wide representation among the groups listed in Section 12,II. Each category shall contain nominees from at least two departments.
c. The Secretary of the Faculty will send a ballot to all voting members of the Faculty.
4. Resignations
a. Officers
i. Chair — If the Chair is unable to continue in office, he or she shall be replaced by the Vice Chair, who shall hold office for the unexpired term of the resigned Chair and for the year that he or she would in the normal course of events be Chair.
ii. Vice Chair — To replace a Vice Chair who has taken the office of a resigned Chair or who has resigned, the Committee shall elect a replacement from among its members; the elected person shall hold the office of Vice Chair for the unexpired term of the Vice Chair being replaced, and that of Chair for the following year.
b. Non-Officers
The Faculty Executive Committee shall make an interim appointment to replace any resigned non-officer member, subject to review by the Faculty at its next Faculty meeting. Such interim appointments shall last only until the next election.
Part 2
Motion to
amend the Faculty Rules, effective immediately, for the purpose of establishing
the Faculty Diversity Subcommittee of the Faculty Affairs Committee, a standing
committee of the faculty, by inserting the following
charge into Part I, Section 2 of the Faculty Rules and Regulations:
I.
Faculty Diversity Subcommittee (FDS)
1.
Charge
The
Faculty Diversity Subcommittee (FDS) is a standing subcommittee of the Faculty
Affairs Committee (FAC) with a separately elected membership. It shall
a.
Work with the
Diversity Officer, the Dean of the Faculty and the Dean of Biology and
Medicine, and the Faculty Affairs Committee (FAC) to articulate goals for a more
diverse faculty and help these officers to achieve these goals.
b.
Assist departments
and programs in achieving a diversity that not only reflects the pool of
qualified applicants but also identifies Brown as a leader in building a
diverse faculty.
c.
Monitor the progress
of current searches by reviewing monthly reports of searches provided to the
FDS by the Dean of the Faculty and the Dean of Biology and Medicine. These reports shall list current searches,
job descriptions and summary statistics from interim pool reports, short lists,
and final hiring decisions. When indicated, the Deans shall refer cases of
concern to the FDS for expedited review. The Dean shall provide information
about individual ongoing searches on request.
2.
Membership
The membership of the Faculty Diversity
Subcommittee shall consist of five
tenured faculty members and the Diversity Officer, ex officio. Members shall
serve two-year terms.
3.
Method of Election
Elections
shall be staggered. Three members shall
be elected in odd numbered years and two shall be elected in even numbered
years.
Candidates should be representative of the divisions of knowledge in the
University and diversity in the Faculty.
4.
Reporting
Each
semester, the FDS will provide reports on its work to FAC for discussion. The
FDS will submit an annual written report to FAC on its activities which FAC
shall include in its annual report to the Faculty.
Part 3
Motion to constitute the Faculty Affairs Committee and the Faculty Diversity Subcommittee on July 1, 2003 upon ratification of this motion; to authorize the Faculty Executive Committee to allow the Affirmative Action Monitoring Committee; Awards and Benefits Committee; Lesbian, Gay, Bisexual and Transgender Committee; Status of Women Committee; Committee on Minority Faculty Recruitment to continue their operations beyond that date upon application of their respective membership based on the existence of unfinished, pressing business the Faculty Executive Committee to be charged with regulating the election of new members and terms of service to allow for the balance of committee composition and the staggering of terms of service prescribed in the committee descriptions in parts 1 and 2 of this motion.
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Motion 7
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SUMMARY
Part 1 of this
motion creates a new committee, The Committee on Grievance. The charge and
functions of the committee replace the grievance procedures currently carried
out by the Faculty Executive Committee. Part 2 of the motion authorizes the
Faculty Executive Committee to conduct immediate election for new members to
the committee and authorizes the committee to begin its work on January 15, or
as soon after that date as members can be elected by the faculty.
RATIONALE
The Grievance Committee is a new standing committee of the
faculty, proposed by the Task Force on Faculty Governance and recommended by
the Faculty Executive Committee. It replaces the grievance procedures currently
in place that are under the auspices of the Faculty Executive Committee and
carried out through the formation of Ad Hoc Hearing Committees. The Grievance
Committee does not replace the policies and procedures in place in that section
of the Faculty Rules & Regulations for handling a charge of sexual
harassment against a faculty member, the power of the President to suspend a
faculty member in specified circumstances, nor the grievance procedures for a
faculty member in the Medical School not employed by Brown University. This
Motion is presented to eliminate the language which is being replaced by the
Grievance Committee and create the Grievance Committee and insert it in the
proper place in the Faculty Rules & Regulations.
MOTION
Part 1
Motion to amend the Faculty Rules,
effective immediately, for the purpose of establishing the Grievance Committee,
a standing committee of the faculty, by removing the
Grievance Procedures described in the Faculty Rules and Regulations in Part 4,
Section 10, I, A. 1. and 2. a. through u., and inserting in the Faculty Rules
and Regulations as Part I, Section 2 the following charge:
J. Committee on Grievance
1. Charge
a.
The
Committee on Grievance shall review petitions of the following types:
1.
A
charge of one of the following types by a faculty member or other person with a
teaching or research appointment at Brown University that his or her rights
during a term appointment or tenure have been violated by specified actions of
a faculty member(s) or member(s) of the teaching or research staff or Academic
Administration:
i.
a
violation of academic freedom;
ii.
failure
of the University to follow prescribed procedures in matters relating to
reappointment or promotion;
iii.
violation
of the Corporation Statement on Nondiscrimination;
iv.
abridgment
of rights as members of the university academic community as generally
understood or articulated in the Faculty Rules or other policy statements
approved by the Faculty and the Corporation.
2.
A
charge contesting a finding by the President that specified actions by a
faculty member warrant dismissal, during either a term appointment or tenure.
3.
A
charge by a student that his or her rights as a member of the University
Community have been abridged by specified actions of a member or members of the
Faculty or a person with a teaching or research appointment at Brown
University.
b.
The
Committee on Grievance may require reconsideration of the application of
procedures or of a decision by the body involved in the petition of grievance.
c.
The
Committee on Grievance shall not substitute its substantive judgment for that
of the body whose actions are questioned by the petition of grievance.
d.
Access
of Medical School faculty not employed by Brown University to grievance
procedures within the University shall be limited to issues arising from their
role as faculty members in activities under control of the University. The University understands that the
employers of such faculty have in place appropriate grievance mechanisms for
employees and medical staff for issues arising from their hospital duties.
e.
These
procedures are intended to address matters that are unique to the academic
community. The Committee is not intended to serve as an appeals body for
decisions reached under other University procedures. Where other institutional
procedures exist within the University to
address the rights of members of the University community, those procedures
take precedence. Also see Graduate Student Grievance Procedures, Section 10,II,A. and Medical
Student Grievance Procedures, Section 10, II, B.
2. Procedures
a.
If
any faculty member or student thinks that he or she has cause for grievance in
any matter over which the Committee on Grievance has responsibility,
as specified in the Charge for this Committee, that faculty member or student
may present a petition to the Chair of the Committee on Grievance for
consideration. The petition shall be in
writing, shall set forth in detail the nature of the grievance, and shall state
against whom the grievance is directed. It shall contain the data that the
petitioner deems pertinent to the review of the case. The Committee shall offer
the parties to a grievance the opportunity to mediate the matter in advance of
any formal consideration of it.
b.
The Committee shall have the right to request more information
before it decides whether or not to conduct an investigation.
c.
The Committee shall have the right to decide whether or not the
charge and supporting materials are sufficient to proceed with the grievance
and/or whether further investigation is necessary. The Committee shall notify
the petitioner in writing whether the petition has been accepted and, if not,
why. Submission of a petition will not
automatically entail such an investigation.
Normally, the Committee shall initiate review within one week of
submission of the petition, and shall act with all reasonable speed.
d.
Normally the completed petition of grievance with supporting
material should be filed within six months of the decision or action that is
the cause for the petition. The Committee shall have the right to decide
whether or not a petition has been filed too late to be reviewed. The Committee
may consider special circumstances, such as an allegation with supporting
materials of a long-term pattern or practice, in making its determination as to
whether the petition has been timely filed.
e.
The Committee shall give timely notice of the specific charges to
the party or parties against whom the petition is filed. The respondent shall
be given the same privileges and opportunities in both responding and appearing
as are provided to the petitioner. If
the acts of other parties are considered as part of the allegation, those parties
shall be notified of any allegations or assertions that relate to them. The Committee shall make adequate
arrangements to receive the response of such parties, providing them with the
opportunity to appear before the Committee or to present a response in writing.
f.
In conducting an investigation, the Committee shall, upon written request, have
access to all documents that it deems pertinent to the case and may invite
individuals or groups to appear before it. The Committee shall be empowered to
indicate to each department, committee, and administrative body or office a
reasonable date by which information must be received. If requested information is not forthcoming
in the time allotted and if the Committee finds no compelling reason for the
delay, the Committee shall proceed using its best judgment.
g.
In
case the Committee finds a violation of academic freedom, failure of the
University to follow prescribed procedures in matters relating to reappointment or
promotion, violation of the Corporation Statement on Nondiscrimination,
or an abridgment of a faculty member’s rights as members of the university
community and requires reconsideration of the decision, the Committee may
suspend further steps in the implementation of that decision until the
reconsideration is completed and all reports relating to the reconsideration
are filed with the Committee on Grievance. Should the reconsideration involve
non-reappointment, and reconsideration results in maintenance of the decision
not to reappoint, the original date of notification of non-reappointment shall
stand.
h.
If,
in the judgment of the Committee on Grievance,
reconsideration is warranted, it shall so state in a report both to the
petitioner and to those to whom it is referring the case for reconsideration.
The report shall specify the respects in which the Committee considers
violations of academic freedom, failure of the University to follow prescribed
procedures in matters relating to reappointment or promotion, violation of the
Corporation Statement on Nondiscrimination, or an abridgment of a faculty
member’s rights as members of the university community to have occurred. If
reconsideration of an administrative process is involved, the Committee shall
inform the President and the Provost of the requested reconsideration.
i.
In the event that the Committee on Grievance finds that there is
sufficient reason to believe that a member of a unit (the administration,
department, and/or the Committee on Tenure, Promotions and Appointments) may
have acted in violation of the University’s non-discrimination policy, it shall
refer the matter for reconsideration by said administrator, department, and/or
Committee for a timely response. In cases where the Committee on Grievance has
decided that such violation may have had a material effect on the substance of
(as distinguished from the procedures for reaching) a decision, such
reconsideration shall be conducted in the presence of a monitor, who may
participate in the discussions leading to the reconsidered decision, but who
may not vote. Each monitor shall be a tenured faculty member, and shall be
chosen by the Chair of the Committee on Grievance, after consultation with the
Committee on Grievance.
j.
After
any reconsideration by a unit is completed, the monitor shall submit a brief
report to the petitioner, the unit, the
Committee on Grievance, and the next unit/person to which/whom the decision
would pass indicating the monitor's opinion as to whether and in what respect,
if any, the decision upon reconsideration has been affected by discrimination,
and identifying any areas that may need special attention in its
reconsideration.
k.
After
any reconsideration by the Committee on Tenure, Promotions and Appointments is
completed, the monitor shall file a report with the Provost, indicating the
monitor's opinion as to whether, and in what respect, if any, the decision upon
reconsideration has been affected by discrimination. Copies of this report
shall be sent to the Chair of the Committee on Tenure, Promotions and
Appointments, to the department Chair, to the petitioner, and to the Committee
on Grievance.
l.
Any
failure of a party to a grievance to act in accordance with the terms of these
provisions shall be referred to the Provost for final action. If the Provost is
a party to the grievance, the matter shall be referred to the President for
final action.
Note: Items i., j., and k. apply only to grievances relating to
reappointment, tenure, and promotion.
3. Membership
a.
The
Committee on Grievance shall consist of five
tenured members of the faculty, of whom at least three shall be full
professors.
b.
Two
members of the faculty shall stand in reserve
for service on the Committee if one or more of the regular members should be
disqualified for consideration of a case by a conflict of interest. At the beginning of each case, the question
of whether a conflict of interest exists for a member of the Committee shall be
decided, and the choice of the alternate member shall be made by the regular
members of the Committee on Grievance, the member(s) in question abstaining.
c.
No
members of the administration, including chairs, deans or directors of
departments, programs, centers or institutes, or of the Committee on Tenure,
Promotions and Appointments shall be eligible for election or service on the
Committee on Grievance.
4. Method of Election
a.
The
faculty members elected by the Faculty shall
be representative of the distribution of faculty members by division and
diversity, and serve staggered three-year terms.
b.
The
Vice Chair shall be elected from among the
full professors in their second year of service on the Committee. The Vice Chair shall become Chair during
his/her third year on the Committee.
c.
The
Faculty Executive Committee will solicit nominations from the voting Faculty,
and may add names to the list of nominees.
d.
The
Faculty Executive Committee shall prepare a mail ballot in which there are as
many categories as there are vacancies and each category has at least two
candidates, in such a fashion as to insure reasonable balance and wide
representation among the groups listed in Section 12,II. Each category shall contain nominees from at
least two departments. Provision for write-in candidates shall be provided for
each category.
e.
The
Secretary of the Faculty will send a mail ballot to all voting members of the
Faculty. The Faculty Executive Committee will
be responsible for counting the ballots and certifying the winner in each
category.
Part 2
Motion to
constitute the Grievance Committee on January 15 upon ratification of this
motion; to authorize the Faculty Executive Committee to conduct elections for
new members according to the procedures outlined in Section 4 above as soon as
feasible following ratification of this motion; the Faculty Executive Committee
to be charged with regulating the election of new members and terms of service
to allow for the balance of committee composition and the staggering of terms
of service prescribed in Sections 3 and 4 above.
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Motion 8
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SUMMARY
Part 1 of this motion modifies the charge of the Faculty Executive Committee to assume the functions of the current Nominations Committee and the Rosenberger Medal of Honor Committee, which would then be eliminated. The current grievance functions of the FEC are delegated to the proposed Committee on Grievance. Part 2 creates a new committee, the Nominations Committee for the Faculty Executive Committee (NCFEC) to nominate members to the Faculty Executive Committee. Part 3 authorizes the immediate adoption of these changes.
RATIONALE:
The amendments to the Faculty Executive Committee, proposed by the Task Force on Faculty Governance and recommended by the Faculty Executive Committee, retain the role of the FEC as the steering committee for Faculty business and as the agent to act for the Faculty in emergencies. They clarify the role of the FEC as a conduit for Faculty opinions between the Administration, Corporation, and students and assign to the FEC responsibility for nominations. This includes proposing faculty members to the Provost for the Academic Priorities and University Resources Committees, nominating faculty members to other committees, and advising senior administrators on the appointment of faculty members to their administrative advisory boards or the nomination in the event that they are determined by election. The amendments require that FEC report annually on the composition of committees and boards and grant to FEC the right to approve the detailed charges of individual administrative advisory boards for insertion into the Faculty Rules and Regulations. Finally, they give FEC responsibility to recommend individuals for award of the Susan Colver Rosenberger Special Honor Medal.
The Nominations Committee for the Faculty Executive Committee (NCFEC) is a new standing committee of the faculty, proposed by the Task Force on Faculty Governance and recommended by the Faculty Executive Committee. The responsibility for making nominations to Faculty committees is transferred by another motion to the FEC. Since the FEC must not be in a position to nominate its own members, this task is assigned to this committee. Under the pre-existing Faculty Rules and Regulations the FEC nominated members of the Nominations Committee. This Motion is presented to insert the charge for the NCFEC in the proper place in the Faculty Rules & Regulations.
MOTION
Part 1
Motion to amend the Faculty Rules, effective
immediately, for the purpose of eliminating the Nominations Committee described
in Part I, Section 2, III, B of the Faculty Rules and
Regulations and replacing the charge of the Faculty Executive Committee currently found in Part I, Section 2, III, A of the Faculty
Rules and Regulations with the following:
K. Faculty Executive Committee (FEC)
1. Charge
The FEC shall serve as a central steering committee for Faculty business.
a. To investigate matters of concern to the Faculty not in the purview of other faculty committees, and report and make recommendations concerning them to the Faculty.
b. To refer such issues and other matters pertaining to Faculty business to the Faculty, to the appropriate Faculty Committee, or to an Ad hoc Faculty committee that it may create to investigate and make recommendations regarding the issue.
c. To receive and discuss the annual reports of committees which it shall forward as part of the agenda of a faculty meeting to all members of the Faculty.
d. To call Special Faculty Meetings and Faculty Forums.
e. To set the Agenda for Faculty Meetings after consultation with the President, the Secretary of the Faculty and other interested parties.
f. To act for the Faculty in emergencies, provided that it keeps the Faculty informed of such actions and brings them to the Faculty for approval as soon as possible.
g. To serve as a conduit between the Faculty and the Administration, Corporation, and students concerning faculty issues. Every faculty member shall have access to the Faculty Executive Committee for purposes of voicing his or her concerns regarding general matters relating to faculty business.
h. To consult with the Provost in the selection of candidates for election by the Faculty to the University Resources Committee and the Academic Priorities Committee.
i. To nominate faculty members to other committees.
i. FEC shall not nominate its members to standing committees or boards.
ii. When the Faculty creates a new standing committee without a designated chair, FEC shall appoint one member of the new committee to convene it.
j. To report annually to the Faculty on the composition by protected groups of faculty members serving on Faculty committees and administrative advisory boards.
k. To receive from senior administrators charges to administrative advisory boards for possible Faculty approval and inclusion in Faculty Rules and Regulations.
l. To advise senior administrators chairing administrative advisory boards on the appointment by the administrator of faculty members to the board or, in conjunction with the senior administrator, to nominate faculty members to be elected to the board by the Faculty either at a Faculty meeting or by mail ballot.
m. To periodically review Faculty governing structures to ascertain their efficiency and efficacy in carrying out Faculty objectives and to report its findings and recommendations to the Faculty. Reviews of Faculty governance shall be done at least once every ten years.
n. It shall be authorized, in consultation with the Secretary of the Faculty, the Parliamentarian, and such administrative officers as are appropriate, to insert and amend descriptions of administrative advisory boards and administratively-appointed Committees of major interest to the Faculty in the listing of Committees in the Faculty Rules and Regulations. These descriptions are to include a statement of the membership and charge in each case, similar to the format of entries of Faculty-approved and elected committees. All changes, including additions and deletions, are to be presented to the Faculty by the FEC annually as a printed addendum to the Faculty Rules and Regulations, and current versions are to be incorporated when new versions of the Faculty Rules and Regulations are distributed to the Faculty.
o. The Susan Colver Rosenberger Special Honor Medal is intended to be awarded by the Faculty to one or more individuals for notable achievement in scholarship, public welfare, or any other achievement deemed appropriate by the Faculty. Each year the Committee shall gather nominations for recipients of the award from the Faulty, and recommend one or more possible recipients of this award to the Faculty.
2. Membership
There shall be nine faculty members: three officers; Chair, Vice Chair, and Past Chair; and six others.
a. The members shall be distributed among the four groups listed in Section 12,II, in such a way that at least one member from each group and no more than three from one group are on the Committee at one time. The position of Chair of the Faculty shall rotate among the four so that no person from one group shall become Chair until a member of each of the other three groups has served.
b. There may not be more than one member from any department unless that department has more than fifty regular faculty members on its rolls.
c. At least one member of the Committee shall have an academic rank of assistant professor and at least five members of the Committee shall have an academic rank of associate or full professor.
3. Term of Office
Each year a Vice Chair shall be elected by mail ballot from the Faculty at large. The year following service as Vice Chair, that person shall become Chair, and the year after serving as Chair, that person shall become Past Chair. Only tenured faculty may serve as Vice Chair, Chair or Past Chair of the FEC.
Faculty members holding an academic rank of assistant professor or full-time lecturer shall be elected for two-year terms.
4. Method of Election
a. The Nominations Committee for the Faculty Executive Committee (NCFEC) will solicit nominations from the voting Faculty, and may add names to the list of nominees.
b. The NCFEC shall place the candidates into as many categories as there are vacancies, in such a fashion as to insure reasonable balance and wide representation among the groups listed in Section 12,II. Each category shall contain nominees from at least two departments.
c. The Vice Chair of the Faculty/FEC must be elected by a majority of those voting for that position. In the event that no nominee for Vice Chair receives a majority of votes, there shall be a run-off election by ballot between the two candidates who have received the largest number of votes.
d. Non-officers of the FEC shall be elected by a plurality of those voting for each category. In the event of a tie vote, a run-off election by mail ballot will be held to decide the winner.
5. Resignations
a. Officers of the Faculty Executive Committee
i. Chair — If the Chair is unable to continue in office, he or she shall be replaced by the Vice Chair, who shall hold office for the unexpired term of the resigned Chair and for the year that he or she would in the normal course of events be Chair.
ii. Vice Chair — To replace a Vice Chair who has taken the office of a resigned Chair, an election shall be held; the elected person shall hold the office of Vice Chair for the unexpired term of the Vice Chair being replaced and for the following year. To replace a Vice Chair who resigns, an election shall be held.
iii. Past Chair — In the event of a vacancy in the office of Past Chair, the FEC shall select one of its third year members to be Past Chair. The Committee on Nominations shall then fill the vacancy in the FEC created by one of its members becoming Past Chair in accordance with the rule for filling vacancies in the FEC.
b. Non-Officers
The NCFEC shall make an interim appointment of a non-officer of the FEC, subject to review by the Faculty at its next Faculty meeting. Such interim appointments shall last only until the next election. If there are more than two vacancies to be filled, a special election to fill them shall be held as soon as possible.
Part 2
Motion to amend the Faculty
Rules, effective immediately, to
replace the description of the Committee on Nominations in Part I, Section 2
of the Faculty Rules and Regulations with the following description of
the Nominations Committee for the Faculty Executive Committee, a
standing committee of the faculty:
L. Nominations Committee for the Faculty Executive Committee (NCFEC)
1. Charge
After calling for nominations from the Faculty the Committee shall prepare ballots to fill vacancies on the Faculty Executive Committee following the rules for election to that committee.
2. Membership
The committee shall consist of the Faculty chairs of the Tenure, Promotion and Appointments Committee and the Faculty Affairs Committee and the Faculty Vice Chairs of the Academic Priorities Committee and the University Resources Committee. The chair of the Faculty Affairs Committee will be chair of this committee unless he/she is unable to serve in which case the committee shall choose its own chair.
Part 3
Motion to authorize the
changes to the charge of the FEC; the elimination of the Nominations Committee
and the Rosenberg Medal of Honor Committee; and the creation of the Nominations
Committee for the Faculty Executive Committee as specified in this motion
immediately upon ratification of the motion.
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Motion 9
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SUMMARY
Part 1 of this
motion creates a set of minimum standards for the establishment of
Administrative Advisory Boards to be listed in the Faculty Rules and be
recognized by the faculty. Part 2 authorizes the immediate inclusion of these
standards in the faculty rules.
RATIONALE:
The creation of Administrative Advisory Boards has been proposed
by the Task Force on Faculty Governance and recommended by the Faculty
Executive Committees. This motion establishes minimum requirements that must be
met for any administrative advisory board to be recognized by the Faculty.
MOTION
Part 1
Motion to amend the Faculty Rules, effective
immediately, for the purpose of establishing the procedures for the
establishment and duties of Administrative Advisory Boards by inserting in the Faculty Rules and Regulations as Part
I, Section 2, VII, A as follows:
M. Administrative Advisory Boards
As needed, senior administrators shall create administrative advisory boards consisting of faculty, and as appropriate, students and staff. The following is a description of a minimal set of requirements on such boards for them to be recognized by the Faculty. For a board to be recognized and approved by the Faculty, the senior administrator to whom the board reports must seek approval from the Faculty Executive Committee of an appropriate description of the board for inclusion into the Faculty Rules and Regulations.
1. Charge
To advise a senior administrator on resources and priorities for which the senior administrator has responsibility.
2. Membership
The members shall consist of the senior administrator and a minimum of four faculty members who shall staggered terms lasting at least two years. Students and staff may serve, as appropriate.
3. Chair and Staffing
The Board Chair shall be the senior administrator. The Vice Chair shall be a faculty member who is elected by the board at the end of his/her first year of service. The Board shall be staffed by the office of the senior administrator.
4. Procedures
An Executive Committee, consisting of at least the Chair and
Vice Chair, shall set the agenda for Board meetings. The Board shall meet at
least once per semester.
The Board shall report annually in writing to the Faculty. The report is to be given by the Vice Chair or, in his/her absence, by the Chair.
5. Election
Faculty members are either appointed by the senior administrator with advice from the Faculty Executive Committee (FEC) or are nominated by the FEC in consultation with the senior administrator and elected by the Faculty, either at a Faculty meeting or by mail ballot.
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Motions 10, 11, 12
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Motion 10—Cosmetic Changes to Faculty Rules
as a result of Faculty Governance Changes
Motion to authorize the Faculty Executive
Committee to make cosmetic changes to the Faculty Rules and Regulations as
necessitated by changes in faculty governance structures ratified by the Brown
faculty during academic year 2002-2003. These changes include renumbering of
sections of the Faculty Rules and Regulations, elimination of references to
replaced committees, and reflection of name changes ratified by the faculty.
These changes will be presented to the faculty no later than October 30, 2003
for final review.
Motion 11—Review of Faculty Governance
Changes
Motion to mandate the Faculty Executive
Committee to review all changes to faculty governance ratified by the Brown
faculty in academic year 2002-2003 in academic year 2005-2006; to adjust and
modify any new government structures deemed not to have been successful in
their implementation, including returning to the governance structures existing
before 2002.
Motion 12—Continuance of Committees
Motion to empower the Faculty Executive
Committee to allow any existing committee slated for replacement due to faculty
governance changes enacted in academic year 2002-2003 to continue operations
until pending business deemed essential to the welfare of the University is
completed. This determination shall be made upon application of the committee
members to the Faculty Executive Committee before the end of classes in
2002-2003.