OwnCloud is an opensource answer to Dropbox. It provides universal access to your files through a web interface, a dedicated desktop client, and mobile devices. The framework also provides an easy way to share files amongst others within the department or even access for external users.
By default, every faculty, staff, and graduate student have a 20GB storage quota. Undergraduates are limited to 5GB worth of storage.
Point your favorite browser to our web interface at https://sync.cs.brown.edu/, then log in with your username and LDAP credentials.
Most users will likely want to install a desktop sync client. This desktop client will automatically sync one or more folders on your local machine to the our servers. The client has already been installed on all departmentally managed Linux machines - we are in the process of rolling it to Windows desktops.
For personal machines, you can download an appropriate client from the ownCloud Desktop Sync Clients page. Once you download the client, configure it to use:
Server address: https://sync.cs.brown.edu Username: <your departmental username> Password: <your LDAP password>
After entering server information, you will need to tell ownCloud to trust our SSL certificate. We are still trying to figure out how to get the application to trust certificates signed by InCommon.
By default, the setup process will configure the desktop client to sync a local directory called ownCloud, located in your home directory, with a server side sub-directory called clientsync. After setting up and syncing your first desktop client, you will see the clientsync sub-folder appear in the web client. Anything you place in the local ownCloud directory should appear in the clientsync sub-directory in the web client and vice versa.
Once the client is up and running, you will see a notification icon (a grey cloud image) showing the current syncronization status. You can right click on this notification icon to perform additional configuration steps, add new folders, or view the current status of the sync process. The notification icon will also change depending on the state of the sync process, providing you with a quick way to verify whether your local files have been synced with the server.
If the client on your personal machine is having trouble syncing, the first thing to double-check is whether you have the latest version of the desktop client. Errors are often resolved simply by an upgrade.
Sharing Files with Others
Files Shared with You
When other users share files with you, they will automatically appear in a special Shared folder in the web client. If you want to sync this special folder using the desktop client, you need to:
- right click on the ownCloud notification icon
- select Add Folder
- enter local directory information of your choosing
- enter Shared for the Folder on ownCloud
A word of caution... It is very convenient and most likely of interest for most users to sync this Shared folder. However, when you are syncing this folder, it is theoretically possible for other users to fill your drive. If other users share a large amount of data, your computer(s) will dutifully sync away until they use up all your local hard drive space.
Sharing Your Files
All shares must be managed via the web client. If you hover over a folder or individual file, you should see a Share option appear. Clicking on this will bring up a dialog box asking you to configure the share. There are two different ways you can share files with other users:
- If you want to share with a local user or group, you can type their usernameor the group name into the dialog box. The interface will differentiate betweenusers and groups with the same name.
- If you want to share with an external user, then click on the Share with Link checkbox. This will generate a private URL, and a field for you to enter one or more comma separated email addresses. You can also assign a password to a particular share and/or set an expiration date.
If you have previously shared a folder or individual file and want to revoke access, you can use this same share dialog. Simply click on the X to the right of the access you wish to revoke.
The WebDav link is: https://sync.cs.brown.edu/files/webdav.php
For more information on using WebDav to connect to Owncloud, please refer to the following pages:
The ownCloud client manual provides a pretty comprehensive troubleshooting guide; this would be a good place to start if you seem be having issues.
Capturing Log files
If you continue to experience client sync issues, Tstaff will inevitably ask you to provide some client side logs. This provides a window into your client's world and allows Tstaff to correlate your client actions with server logs. See the ownCloud troubleshooting guide (client logfile) section for instructions on how to do this.