Motion 9
To Create
Administrative Advisory Boards
October 23, 2002

 

SUMMARY

Part 1 of this motion creates a set of minimum standards for the establishment of Administrative Advisory Boards to be listed in the Faculty Rules and be recognized by the faculty. Part 2 authorizes the immediate inclusion of these standards in the faculty rules.

 

RATIONALE:

The creation of Administrative Advisory Boards has been proposed by the Task Force on Faculty Governance and recommended by the Faculty Executive Committees. This motion establishes minimum requirements that must be met for any administrative advisory board to be recognized by the Faculty.

MOTION

 

Part 1

 

Motion to amend the Faculty Rules, effective immediately, for the purpose of establishing the procedures for the establishment and duties of Administrative Advisory Boards by inserting in the Faculty Rules and Regulations as Part I, Section 2, VII, A as follows:

M.        Administrative Advisory Boards

As needed, senior administrators shall create administrative advisory boards consisting of faculty, and as appropriate, students and staff. The following is a description of a minimal set of requirements on such boards for them to be recognized by the Faculty. For a board to be recognized and approved by the Faculty, the senior administrator to whom the board reports must seek approval from the Faculty Executive Committee of an appropriate description of the board for inclusion into the Faculty Rules and Regulations.

1.       Charge

To advise a senior administrator on resources and priorities for which the senior administrator has responsibility.

2.       Membership

The members shall consist of the senior administrator and a minimum of four faculty members who shall staggered terms lasting at least two years. Students and staff may serve, as appropriate.

3.       Chair and Staffing

The Board Chair shall be the senior administrator. The Vice Chair shall be a faculty member who is elected by the board at the end of his/her first year of service.  The Board shall be staffed by the office of the senior administrator.

4.       Procedures

An Executive Committee, consisting of at least the Chair and Vice Chair, shall set the agenda for Board meetings. The Board shall meet at least once per semester.

The Board shall report annually in writing to the Faculty. The report is to be given by the Vice Chair or, in his/her absence, by the Chair.

5.       Election

Faculty members are either appointed by the senior administrator with advice from the Faculty Executive Committee (FEC) or are nominated by the FEC in consultation with the senior administrator and elected by the Faculty, either at a Faculty meeting or by mail ballot.